roles & resposibilities

Responsibilities – President

Tasks

  • Chair Board and Executive Committee meetings and the annual General Assembly
  • Oversee activities of Executive Director, other consultants and volunteer staff
  • Develop EDGF’s strategic plan and set the agenda for General Assembly, Board, and Executive Committee meetings
  • Develop one-year operational plans
  • Act as spokesperson for EDGF and direct EDGF’s relations to external organizations
  • The President shall be the chief executive officer of EDGF. (statutes)
  • The Board of Directors may authorize the President to enter into or execute and deliver any instrument in the name of and on behalf of EDGF. Such authority may be general or confined to specific instances. (statutes)
  • Read all correspondence on wfdf-executive mailing list
  • Board member tasks

Responsibilities – Treasurer

Tasks

  • Serve as a member of the Executive Committee (with a monthly conference call), involving strategic definition and review of day-to-day activities of Executive Director
  • Chair Standing Finance Committee
  • Develop Budget
  • Propose membership fees
  • Monitor the collection of EDGF receivables
  • Supervise accounting
  • Supervise financial reporting and distribute a quaterly financial report to the Board
  • Prepare EDGF annual financial report for General Assembly
  • Authorize paying of EDGF bills
  • Ensure that EDGF obligations to the relevant tax authorities are met
  • Research legal/liability issues
  • serve on the Working Committee and shall act as the treasurer and controller of EDGF.
  • have the care and custody of all the funds and securities of EDGF.
  • deposit all such funds in the name of EDGF in such bank or trust company as the Board of Directors may elect.
  • keep an account of all monies received and expended for use of EDGF.
  • sign all orders for the payment of money authorized by the Board of Directors.
  • present a report on the financial affairs of EDGF to the annual meetings of the General Assembly and the Board of Directors,
  • be responsible for the filing of all tax returns (if any) as may be required from time to time.
  • The Board may, in its sole discretion, authorize the Treasurer to make such payments as may be customary and normal in the ordinary course of business; all extraordinary disbursements must be approved by the General Assembly, subject to the discretion of the Board.
  • Read all correspondence on edgf-executive mailing list
  • Board member tasks

Responsibilities – General Secretary

Tasks

  • Serve as a member of the Executive Committee (with a monthly conference call), involving strategic definition and review of day-to-day activities of Executive Director
  • Publish documents, such as EDGC guidelines, newsletters, web-posts, etc.
  • Oversee organization of annual General Assembly (give notice and call for agenda items, collect and distribute GA materials)
  • Ensure minutes are taken at meetings of the Executive Committee, Board, and Congress (oversee Executive Director), obtain revisions and approvals, and distribute
  • The General Secretary shall have the duty to see that all notices are duly given in accordance with the provisions of the statutes or as required by law, shall keep the minutes of the meetings of the Board of Directors and the General Assembly in a book or books provided for such purposes, and shall maintain a file of such other books and papers of EDGF as the Board of Directors may direct.
  • Read all correspondence on edgf-executive mailing list
  • Maintain the EDGF Website, if not handled by other staff (authorized by the Executive Committee)
  • Board member tasks